CTC, OXFORDSHIRE DA

Minutes of the AGM

Held at the Village Hall, Hinton Waldrist, Oxfordshire.

At 11am Saturday 8th November 2008

1. NOTICE CALLING THE MEETING. Published in the CTC Cycle Magazine, Oct/Nov

2. ELECTION OF CHAIRMAN. James Dawton was proposed by Eve Thornton and seconded by John Holding.

3. ELECTION OF MINUTES’ TAKER Helen Beane was proposed by Eve Thornton and seconded by John Bridgman.

Eve Thornton welcomed Barry Jordan, the National Councillor for the South East Region, to the meeting.

4. APOLOGIES FOR ABSENCE. Peter & Eileen Johnson, Peter & Ross Hallowell, Stephen Lee, Rosey Hollinrake, Edith Hipwell.

5. MINUTES OF THE PREVIOUS ANNUAL GENERAL MEETING. Were read out. Proposed by John Bridgman, Seconded by Robert Bley, and signed as correct.

6. MATTERS ARISING FROM THE MINUTES. None

7. SECRETARY’S ANNUAL REPORT. Attached.

8. TREASURER’S ANNUAL REPORT. Attached

9. REGISTRAR’S ANNUAL REPORT. Attached

10. RTR / RIGHTSAND PLANNING OFFICER’S REPORT. Attached.

11. ELECTION OF OFFICERS AND COMMITTEE (MAXIMUM 10)

Position	Nominated		Proposed by	Seconded by
Secretary	John Holding		Helen Beane	Robert Bley
Treasurer	Peter Hallowell		James Dawton	Steve Quartermain
Registrar	Helen Beane		James Dawton	Chris Walters
Rights and Planning Officer	James Dawton	Robert Bley		Eve Tornton
Chair.	James Dawton	Steve Swanton		Robert Bley
Welfare Officer	Phil Wray	John Holding		Chris walteers
Minutes’ Taker	Not appointed
Publicity Officer	Not appointed
Member Groups Reps	Appointed by member group
Oxford City	James Dawton		N/A	N/A
Oxon Mid Week	Peter Hallowell		N/A	N/A
Wantage	Brian Hipwell		N/A	N/A
Witney	Rick Carter		N/A	N/A
Ordinary Member	Not appointed
Auditor	Stephen Lee		Ellen Lee	Steve Swanton

NB The positions of Webmaster and Deputy Webmaster are both co-opted.

14. MOTIONS TO THE AGM

a) That the former Oxfordshire DA accepts CTC Oxford City as a Member Group of CTC Oxfordshire

b) The AGM of CTC Wantage proposed that what was known as the Oxfordshire DA accepts CTC Wantage Member Group as part of what is now known as CTC Oxfordshire

c) That the former Oxfordshire DA accepts CTC Oxon Midweek as a Member Group of CTC Oxfordshire

d) That the former Oxfordshire DA accepts what was known as West Oxon Section as an informal group known as CTC Witney.

All motions accepted. nem com

No other motions for this AGM were submitted to the DA Secretary during the stipulated time period, which is three weeks before the AGM.

15 THE OXFORDSHIRE CYCLIST MAGAZINE.

The current editor is resigning after the winter issue. Peter Hallowell is willing to take on the management of the Magazine if he has enough support from all the Oxfordshire Cycling Clubs. Phil Wray will be willing to assist.

16 GENERAL DISCUSSION.

The role of the Oxfordshire Member Group in the new structure.

a) To issue welcome packs to new members.

b) Co-ordination between the groups and National Office.

c) Promote cycling in Oxford

d) Oversee some aspects of the subsidiary member groups and informal groups.

e) Arrange joint rides between member groups.

f) Oversee local Audaxes.

g) Joint ride to celebrate 85 years of the CTC Oxfordshire. Steve Swanton will organise 85mile/85 kilometre rides.

h) Annual Dinner.

17 A.O.B

Steve Swanton proposed a vote of thanks to the Committee for their work over the past year, especially to Eve who is resigning after 7 years as Secretary and Registrar and to Steve Quartermain after 5 years as Treasurer.

Mat Chambers suggested arranging long distance/overnight rides or join the Central London Group on their ride to the coast in the summer.

MEETING CLOSED AT 13:32